Employer FAQs

IMPORTANT COVID-19 INFORMATION FOR EXHIBITORS

Please note: this page will be updated regularly as we receive new information. Last updated: 18th July.

As an Organiser, we are following government guidance and organising the job fair based on the government lifting restrictions in July and encourage you to do the same when organising your stand. However, as the guidance and restrictions are continually changing, we would like you to take into consideration that this could affect your presence at the event at short notice and therefore, the design of your stand. The following gives you some guidance and tips for you to consider in this instance of which we as an organiser would also be following should it be required by the government.


 

How big is my stand? (a)
Our single discipline exhibition space for employers targeting either Medical, Nursing, Health or Social Care professionals is 3m x 2m (6m²). Exhibition space may vary slightly depending on the venue layout. Please note that our events are space only.
How big is my stand? (b)
Our multidisciplinary exhibition space for employers targeting two or more disciplines eg. Medical, Nursing, Health or Social Care is 6m x 2m (12m²). Exhibition space may vary slightly depending on the venue layout. Please note that our events are space only.
What sort of furniture and fittings are included?
Each space is provided with a trestle table(s), a tablecloth and chairs. You may make alternative arrangements at your own cost, however, please consider the limited space and your fellow exhibitors when bringing/ordering in additional furniture.
When can I set up/take down my stand?
Exhibitors can access the venue from 8:30am on the morning of the event only as the organisers will be doing their own set up to make sure the room is ready for you. We do not have access the night before in the venue. Break down is from 4pm.
I’ve got some posters to display. Are there any restrictions regarding the construction of my stand?
• Your stand/space must not be designed or erected in a way that disadvantages another exhibitor. • No signs, graphic panels, banners or other display equipment may be fixed or attached to any part of the building - this includes items suspended from the ceiling without prior consent from the organiser and venue. • Where possible you should consider the use of fire-retardant materials in the construction of your stand. • Gas bottles and balloons are not permitted in many venues. Please contact the organisers for more information. • Lightweight poly-board or card panels can be fixed to your trestle table with double sided sticky tape, double-sided Velcro or Blu-Tack
Will electricity be provided at my stand?
There is no guarantee of access to electricity at space only stands however, if you require power please let the organisers know and we will endeavour to locate your space near to a power point.
Can I sublet my stand/space?
You must not assign the contract, sublet, or share your exhibition space without prior written consent from the organiser. No other organisation or brand other than that contracted with the organiser may be represented or displayed on your exhibition space, nor may any literature in respect to goods other than those of the exhibitor be displayed or distributed.
How do I access the internet?
Basic Wi-Fi is available free of charge. Please ask event staff if you need assistance.
Do I need to arrange insurance?
As an exhibitor you are obliged to take out adequate insurance cover in relation to the event with special reference to: Employers liability, Personal accident to staff and All risks to: Exhibitor’s property and property on hire or loan to you at the job fair. It is possible that your existing office policies will extend to cover you at the job fair however verification should be sought from your insurer. Please ensure that any accident involving a possible claim on insurance is reported to the organisers’ office as failing to do so could result in claims not being met by your insurer.
What is the distance required between exhibitors and candidates at the job fair?
Government guidance remains at 2 metres, although this can be reduced to 1m with mitigation measures. Wearing a mask, introducing screens between exhibitors and candidates etc are all examples of mitigation measures.
Will there be a cloakroom at the job fair?
Cloakrooms will not be in operation at the job fair.
How will entrance/exit be managed?
We will have a separate entry and exit. These will be clearly marked and we will be using a one way system.
Do I need to provide hand sanitiser on my stand?
As part of your risk assessment, this should certainly be considered as it is regarded as a strong contributor to reducing the risk of transmission. Consider offering all new visitors onto your stand alcohol rub to encourage further hand cleaning. This will also help with the reduction of transmission if surfaces are touched whilst they are with you.
Do I need to wear a mask at all times?
This will depend on the location of the venue, however if face coverings are no longer required by law, we recommend that people should continue to wear them in crowded and enclosed settings. Please refer to local government recommendations.
Will there be a catering service available inside the exhibition hall or must each exhibitor bring their own food?
Lunch is provided as part of your stand package. We also provide tea/coffee and water throughout the duration of the job fair.
Can I distribute flyers, promotional materials/gifts to candidates?
You are not permitted to distribute marketing collateral anywhere within the venue, except at your own stand/space. You must not encroach upon the aisles or open spaces or do anything that may cause obstruction to pedestrians or other exhibitors. Exhibitors are discouraged from having food, sweets or edible product samples for delegates at our Dublin event by the Government of ireland. Where handouts and giveaways are provided, they should be individually packaged.
Who is going to clean my stand?
Your stand will be cleaned upon your arrival.
Is there a requirement to clean each table and chair and other areas after each meeting? If yes, who will supply the disinfectant?
In line with government guidance, it is recommended that your work surfaces are cleaned regularly. High touch point areas should be particularly well cleaned and where meetings are taking place you should wipe down surfaces at the beginning and end of each one. Exhibitors will be responsible for supplying any necessary cleaning materials as part of their Covid-19 risk assessments.
What signage do I need to have on my stand?
Think of messages that support the key areas previously mentioned. Some simple signage encouraging social distancing would be appropriate. If you have any kind of food offering on your stand, you may also wish to have signage in place encouraging hand sanitising.
Think about the following 5 key areas which will help make your stand COVID-19 Secure:
• A COVID-19 risk assessment has been carried out • You have cleaning, hand washing and hygiene procedures in line with guidance • You have taken all reasonable steps to ensure staff are working in a COVID-19 Secure workplace • You have taken all reasonable steps to maintain a 2m social distance • Where 2m cannot be maintained you have ensured a minimum of 1m distance with mitigating measures to manage the transmission risk
Post-Event Exhibition Break-Down
Please note that stands may not be removed from the hall until the official break-down time from 4pm. We kindly ask you to wait for all candidates to have left the hall before commencing break-down. Breaking down early strictly contravenes Healthcare Job Fair Terms & Conditions which have been agreed by you on your booking form. It is discourteous to other exhibitors who wish to exhibit until the end of the event and to any candidates who have made the journey to come to talk with you especially.
Are there opportunities to promote our attendance?
There are several opportunities to enhance your participation at our job fairs including digital advertising and database promotion. You can contact our sales team on +353 1 826 0692 or + 44 203 574 4586 to discuss all options available to you.

We know that in today’s world it’s not easy to attend a physical event. If you can’t make it to one of our job fairs, please contact our Sales Team on +353 1 826 0692 or sales@hst.health to discuss our innovative Remote Exhibitor Packages to help you capture candidate applications in real-time.

For any sales enquiries please call +353 1 826 0692 or email sales@hst.health to discuss all options available to you.