Exhibitor FAQs

 


 

How big is my stand? (a)
Our single discipline exhibition space for employers targeting either Medical, Nursing, Health or Social Care professionals is 3m x 2m (6m²). Exhibition space may vary slightly depending on the venue layout. Please note that our events are space only.
How big is my stand? (b)
Our multidisciplinary exhibition space for employers targeting two or more disciplines eg. Medical, Nursing, Health or Social Care is 6m x 2m (12m²). Exhibition space may vary slightly depending on the venue layout. Please note that our events are space only.
What sort of furniture and fittings are included?
Each space is provided with a trestle table(s), a tablecloth and chairs. You may make alternative arrangements at your own cost, however, please consider the limited space and your fellow exhibitors when bringing/ordering in additional furniture.
When can I set up/take down my stand?
Exhibitors can access the venue from 8:30am on the morning of the event only as the organisers will be doing their own set up to make sure the room is ready for you. We do not have access the night before in the venue. Break down is from 4pm.
I’ve got some posters to display. Are there any restrictions regarding the construction of my stand?
• Your stand/space must not be designed or erected in a way that disadvantages another exhibitor. • No signs, graphic panels, banners or other display equipment may be fixed or attached to any part of the building - this includes items suspended from the ceiling without prior consent from the organiser and venue. • Where possible you should consider the use of fire-retardant materials in the construction of your stand. • Gas bottles and balloons are not permitted in many venues. Please contact the organisers for more information. • Lightweight poly-board or card panels can be fixed to your trestle table with double sided sticky tape, double-sided Velcro or Blu-Tack
Will electricity be provided at my stand?
There is no guarantee of access to electricity at space only stands however, if you require power please let the organisers know and we will endeavour to locate your space near to a power point.
Can I sublet my stand/space?
You must not assign the contract, sublet, or share your exhibition space without prior written consent from the organiser. No other organisation or brand other than that contracted with the organiser may be represented or displayed on your exhibition space, nor may any literature in respect to goods other than those of the exhibitor be displayed or distributed.
Lead Capture at the event?
All event attendees will have their individual QR code when they approach your stand. To capture attendees details all you need is to download the Healthdaq mobile app for your Android or Apple device (App is available free on Google Play Store and Apple App Store) Please make sure to have the app downloaded directly to your device before the event. As part of the event package, we will create an exhibitor account on the Healthdaq web-based platform to host and manage the leads you capture during the job fair.  Lead capture saves candidates data such us contact details, professional information and notes taken while performing the scans directly to your Talent Pool on the platform.
How do I access the internet?
Basic Wi-Fi is available free of charge. Please ask event staff if you need assistance.
Do I need to arrange insurance?
As an exhibitor you are obliged to take out adequate insurance cover in relation to the event with special reference to: Employers liability, Personal accident to staff and All risks to: Exhibitor’s property and property on hire or loan to you at the job fair. It is possible that your existing office policies will extend to cover you at the job fair however verification should be sought from your insurer. Please ensure that any accident involving a possible claim on insurance is reported to the organisers’ office as failing to do so could result in claims not being met by your insurer.
What is the distance required between exhibitors and candidates at the job fair?
Government guidance remains at 2 metres, although this can be reduced to 1m with mitigation measures. Wearing a mask, introducing screens between exhibitors and candidates etc are all examples of mitigation measures.
Will there be a cloakroom at the job fair?
Cloakrooms will not be in operation at the job fair.
Will there be a catering service available inside the exhibition hall or must each exhibitor bring their own food?
Lunch is provided as part of your stand package. We also provide tea/coffee and water throughout the duration of the job fair.
Can I distribute flyers, promotional materials/gifts to candidates?
You are not permitted to distribute marketing collateral anywhere within the venue, except at your own stand/space. You must not encroach upon the aisles or open spaces or do anything that may cause obstruction to pedestrians or other exhibitors.
Who is going to clean my stand?
Your stand will be cleaned upon your arrival.
Post-Event Exhibition Break-Down
Please note that stands may not be removed from the hall until the official break-down time from 4pm. We kindly ask you to wait for all candidates to have left the hall before commencing break-down. Breaking down early strictly contravenes Healthcare Job Fair Terms & Conditions which have been agreed by you on your booking form. It is discourteous to other exhibitors who wish to exhibit until the end of the event and to any candidates who have made the journey to come to talk with you especially.
Are there opportunities to promote our attendance?
There are several opportunities to enhance your participation at our job fairs including digital advertising and database promotion. You can contact our sales team on +353 1 826 0692 or + 44 203 574 4586 to discuss all options available to you.

If you can’t make it to one of our job fairs, please contact our Sales Team on +353 1 826 0692 or sales@hst.health to discuss our innovative Remote Exhibitor Packages to help you capture candidate applications in real-time.

For any sales enquiries please call +353 1 826 0692 or email sales@hst.health to discuss all options available to you.